Statutory registered agent and registered office services for RAK ICC companies and foundations, and registered agent services in DMCC, RAKEZ, IFZA, Ajman, Masdar City and Dubai South.
Polaris Corporate Services is a registered agent of RAK International Corporate Centre (RAK ICC), where every company and foundation must at all times have a registered agent in the UAE. The agent provides the registered office, keeps the statutory registers and accounting records, files the annual return and is the registry's point of contact for the entity. Polaris is also an accredited registered agent in the DMCC, RAKEZ, IFZA, Ajman, Masdar City and Dubai South free zones, forming companies there directly with the authority and administering them afterwards.
The engagement covers service of process, statutory register maintenance, annual filings, UBO and economic substance notifications, licence renewals and good-standing monitoring, together with mail receipt and forwarding. In RAK ICC it includes the registered office address. Freelance permits in Ajman and Ras Al Khaimah, and the residence visas that go with them, are arranged under the same relationship.
In the DIFC and ADGM, Polaris forms companies, foundations, SPVs and the other available entity types, acts in fiduciary capacities, and handles the corporate secretarial, filing and documentation work. The registered-office and registered-agent roles in those two centres are performed by a corporate service provider registered with the DIFC or ADGM, which we appoint and coordinate on the client's behalf. For Dubai and UAE mainland companies we provide the same corporate secretarial, PRO, filing and documentation support.
Registered agent services are usually part of a broader corporate services engagement, but are also available on a standalone basis for entities whose advisory relationships sit elsewhere.
Answers drawn from the published rules of the UAE authorities and regulators. Each answer links to its official source. Last reviewed 25 October 2026.
Yes, at all times. Regulation 92 of the RAK ICC Business Companies Regulations 2018 requires every company to have a registered agent, and only a person holding a current Certificate of Agent Registration may act in that role; a company without one commits a contravention and is liable to a fine of up to level 3. RAK ICC also confirms that a company can be incorporated only through a registered agent, so the agent is your route into the registry as well as the company's statutory contact point afterwards. Polaris is a certified RAK ICC registered agent and acts for both companies and foundations from our Ras Al Khaimah head office.
Sources: RAK International Corporate Centre (RAK ICC) — RAK ICC Business Companies Regulations 2018; RAK International Corporate Centre (RAK ICC) — FAQs – New Incorporation (accessed 24 October 2026)
At its registered agent's office in the UAE. Regulation 91 of the Business Companies Regulations 2018 requires a registered office in the UAE and, where the agent has a UAE office, that office is the company's registered office; a location outside the UAE is possible only with the Registrar's approval, and a PO Box is never acceptable. The address is recorded with the Registrar and is where statutory notices and legal documents are served on the company. For the companies we act for, the registered office is our Ras Al Khaimah office, and we receive, log and forward everything served there.
Source: RAK International Corporate Centre (RAK ICC) — RAK ICC Business Companies Regulations 2018 (accessed 24 October 2026)
Three categories must sit with the agent under Regulation 101: the memorandum and articles, the register of directors (or a copy, if the original is kept elsewhere), and copies of every notice and document the company has filed in the previous five years. Minutes, resolutions and the accounting records with their underlying documents may be kept elsewhere, inside or outside the UAE, but the company must give the agent the address and a written undertaking of access without delay, and the records must be sufficient to show the company's financial position with reasonable accuracy and be retained for at least five years. We hold the statutory set and record where the rest is kept.
Source: RAK International Corporate Centre (RAK ICC) — RAK ICC Business Companies Regulations 2018 (accessed 24 October 2026)
Yes. Regulation 262 requires every company to deliver an annual return made up to the anniversary of its incorporation, within 30 days of that date and accompanied by the annual fee. RAK ICC's fee schedule effective 1 January 2026 allows one calendar month of grace after expiry; a renewal in the second month pays the fee plus 10 per cent, rising to plus 50 per cent in the fifth month, and a strike-off notice is issued at the start of the sixth month. We diarise the anniversary, collect the confirmations the return needs and file before the grace period starts.
Sources: RAK International Corporate Centre (RAK ICC) — RAK ICC Business Companies Regulations 2018; RAK International Corporate Centre (RAK ICC) — RAK ICC Fee Schedule 2026 (accessed 24 October 2026)
Yes. The RAK ICC Foundations Regulations 2019, as amended with effect from 31 July 2025, provide that a foundation must have a registered agent, may have only one at a time, and must report any change of agent to the Registrar within 30 days or face a fine of up to level 2. The agent must be a Qualified Person certified by RAK ICC, and the foundation must also keep a registered office in the UAE, which may be the agent's office; RAK ICC states that the agent maintains the accounting records there. We act as registered agent and registered office for RAK ICC foundations and for the companies they typically hold.
Sources: RAK International Corporate Centre (RAK ICC) — RAK ICC Foundations Regulations 2019 As Amended 2025 (Consolidated Text); RAK International Corporate Centre (RAK ICC) — RAK ICC Foundation (accessed 24 October 2026)
Only a firm that RAK ICC has certified. Under the RAK ICC Registered Agent Regulations 2018 the Registrar grants a Certificate of Agent Registration to a body corporate or partnership whose controllers, directors and managers meet fitness and propriety criteria and which holds a valid UAE trade, commercial or professional licence for the activity, or is regulated by an accredited body. RAK ICC accepts agents from three fields: legal services, auditing and accounting, and corporate services. A certified agent must comply with UAE anti-money laundering rules and keep a register of the ultimate beneficial owners of every company it represents, open to the Registrar but not to the public. Polaris holds this certification as a UAE-licensed corporate service provider.
Sources: RAK International Corporate Centre (RAK ICC) — RAK ICC Registered Agent Regulations 2018; RAK International Corporate Centre (RAK ICC) — How to become a Registered Agent? (accessed 24 October 2026)
No. Those free zones licence companies directly and give each company its own address inside the zone, so there is no statutory registered-agent role of the RAK ICC kind. Instead each authority accredits corporate service providers through a partner programme: DMCC runs a Corporate Service Providers programme for professional business consultants, and RAKEZ runs a channel partner scheme for corporate service providers specialised in company formation, with a dedicated agent portal. Polaris is accredited in DMCC, RAKEZ, IFZA, Ajman, Masdar City and Dubai South, forms companies there directly with the authority, and then handles renewals, filings and good standing as the company's appointed agent.
Sources: Dubai Multi Commodities Centre (DMCC) — Become a DMCC partner; Ras Al Khaimah Economic Zone (RAKEZ) — Channel Partners (accessed 24 October 2026)
No, and we say so plainly. ADGM allows an agent or corporate service provider to manage an SPV and to provide its registered office address, but since 12 July 2021 a non-exempt SPV must appoint a Company Service Provider registered with ADGM, chosen from the Registration Authority's published list. Polaris is not registered as a corporate service provider in either the DIFC or ADGM. What we do in both centres is form the company, foundation or SPV, act in fiduciary roles, and run the secretarial, filing and documentation work, while a DIFC- or ADGM-registered provider that we appoint and coordinate on your behalf performs the registered office function.
Source: Abu Dhabi Global Market (ADGM) Registration Authority — Special Purpose Vehicles (SPVs) (accessed 24 October 2026)
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